Alphabetical Filing System Advantages And Disadvantages

Papers may be misfiled due to misspelling of names.

Alphabetical filing system advantages and disadvantages.

Alphabetical filing alphabetical filing is a method in which files and folders are arranged in order of alphabets of the names of person or institution concerned with such file. In this system of classification the papers or records are classified in accordance with the first letter of the name in alphabetical order. The most common type of filing system used is an alphabetical system. The alpha numerical classification has the following advantages in addition to the advantages of both alphabetical and numerical classification.

It may be done using either the first names or surnames but whichever is chosen must be consistent throughout the particular filing system. Most companies use traditional filing systems where paper documents are filed in filing cabinets. Numeric systems are evaluated in other articles. While alphabetical filing has the advantage of being one of the easiest filing methods for new employees to learn this system of organisation also has some disadvantages.

Alphabetical method of filing leads to confusion and congestion if there is a common name. It includes name address phone number subject and other information along with file number. In this filing alphabetical index is required. B the staff should be able to learn and become comfortable with the system in a timely manner.

Disadvantages of alphabetical classification of files. Filing and classification systems fall into three main types. The disadvantages of alphabetical filing are given below. Files are organised by surname and further broken down by first name.

In addition you can separate each type of filing system into subgroups. It requires a lot of time to find papers and thus hinders the speed of operation. Before putting the files into alphabetical order you have to decide what will be the designator of the file. Knowing the advantages and disadvantages of the various systems upfront will allow for an informed decision based on your particular needs.

Alphabetical filing is one method of managing medical records. Suitable for large offices having a large number of files and folders. For example in an alphabetical group of a correspondence with albert may be given number a 1 and with alex jones number a 2 and so on. Each of these types of filing systems has advantages and disadvantages depending on the information being filed and classified.

Alphabetical filing has several advantages. Advantages and disadvantages of alphabetical classification of files alphabetical filing is the most widely used method. All files and folders are given separate numbers. A most people are familiar with this type of filing because libraries at least partially and home filing systems are usually alphabetical.

Alphabetical numeric and alphanumeric. It is an indirect method of classification of filing.